V.I.M Camps code of conduct for parents

V.I.M Camps code of conduct for parents: 

 V.I.M Camps is a breakfast, after school and holiday club that allows parents/carers to get on with their day by providing their children with a safe and engaging environment to play, learn, socialise and have fun in.  

 At V.I.M we look after children’s wellbeing by offering opportunities to take part in lots of activities like, Cosmic Yoga, dancing and team building games (parachute, rounders bowling). We spend a lot of time exploring the great outdoors doing forest school type activities (stick collecting, making dream catchers and wands, going on nature hunts and stick carving). We offer all children a variety of healthy snacks, fruits and drinks each day and promote healthy eating and lifestyles encouraging children to be happy, healthy and energetic. 

 We capture children’s imaginations by giving them lots of opportunity for free, child-led play using the dressing up box, story corner or den building equipment. There is also lots of art and crafting activates as well as Lego building, cooking and messy play (making playdoh or slime). 

 As a parent of a child coming to V.I.M Camps we would like you to: 

  • Make sure you child has the right clothing suitable for the weather 
  • Send your child in with a healthy lunch (NO NUTS PLEASE) and a drink of water (for holiday clubs only as food is provided for BC & ASC) 
  • Talk to us if you have any worries or concerns 
  • Complete all the consent info, permission slips, SEN, medical and child info on the Magic Booking site before booking your child in 
  • Inform staff if you are going to be late to collect your child 
  • Inform us if your child is being collected by a different person 
  • Inform us if you child has SEN or additional needs by emailing info@vimcamps.com 
  • Inform us if your child has any medical/dietary needs (on Magic Booking child info) 

   As a parent of a child attending our clubs, we understand that you have the right to: 

  • Be assured that your child is safeguarded during their time with us 
  • See any of our policies and procedures at any time (these are on our website – www.vimcamps.com ) 
  • Know who the Designated Safeguarding Leads are and have their contact details (this is on our website) 
  • Know what training and qualifications our staff have  
  • Be informed of problems or concerns relating to your child 
  • have any concerns about any aspect of your child’s welfare listened to and respected 


At V.I.M Camps we expect everyone to conduct themselves in an appropriate, respectful and caring manor. Please read through our behaviour management policy for more details: 

 V.I.M Camps Ltd 

Behaviour Management Policy 

 VIM Camps Ltd uses effective behaviour management strategies to promote the welfare and enjoyment of children attending the Club. Working in partnership with parents, we aim to manage behaviour using clear, consistent and positive strategies. The Club rules are clearly discussed at the start of each academic year, and regularly throughout the year. 

 Whilst at VIM Camps we expect children to: 

  • Use socially acceptable behaviour 
  • Comply with the Club rules, which are compiled by the children attending the club 
  • Respect one another, accepting differences of race, gender, ability, age and religion 
  • Develop their independence by maintaining self-discipline 
  • Choose and participate in a variety of activities 
  • Ask for help if needed 
  • Enjoy their time at the Club. 

 Encouraging positive behaviour 

At VIM Camps positive behaviour is encouraged by: 

  • Staff acting as positive role models 
  • Praising appropriate behaviour 
  • Sticker rewards 
  • Informing parents about individual achievements 
  • Offering a variety of play opportunities to meet the needs of children attending the Club. 

 It is inevitable that as children develop and learn, there are times when they need support and guidance to understand that their behaviour is not acceptable. Staff at the Club will try to determine the cause or triggers of the inappropriate behaviour to prevent the situation from recurring.  

 Dealing with inappropriate behaviour 

  • Challenging behaviour will be addressed in a calm, firm and positive manner.  
  • In the first instance, the child will be temporarily removed from the activity. 
  • Staff will discuss why the behaviour displayed is deemed inappropriate. 
  • Staff will give the child an opportunity to explain their behaviour, to help prevent a recurrence. 
  • Staff will encourage and facilitate mediation between children to try to resolve conflicts through discussion and negotiation. 
  • If the inappropriate behaviour appears to be as a result of boredom, staff will consult with the child to find activities that more fully engage them. 
  • Staff will consult with parents to formulate clear strategies for dealing with persistent inappropriate behaviour. 
  • We will not threaten any punishment that could adversely affect a child’s well-being (eg withdrawal of food or drink). 


If after consultation with parents and the implementation of behaviour management strategies, a child continues to display inappropriate behaviour, the Club may decide to exclude the child in accordance with our Suspensions and Exclusions policy. The reasons and processes involved will be clearly explained to the child. 

 Physical intervention 

Physical intervention will only be used as a last resort, when staff believe that action is necessary to prevent injury to the child or others, or to prevent significant damage to equipment or property. If a member of staff has to physically restrain a child, the manager will be notified and an Incident Record will be completed. The incident will be discussed with the parent or carer as soon as possible.  

 If staff are not confident about their ability to contain a situation, they should call the manager or, in extreme cases, the police. 

 All serious incidents will be recorded on an Incident Record and kept in the child’s file. This may be used to build a pattern of behaviour, which may indicate an underlying cause. If a pattern of incidents indicates possible abuse, we will implement child protection procedures in accordance with our Safeguarding and Child Protection Policy. 

 Corporal punishment 

Corporal punishment or the threat of corporal punishment will never be used at the Club. 

 We will take all reasonable steps to ensure that no child who attends our Club receives corporal punishment from any person who cares for or is in regular contact with the child, or from any other person on our premises.  

This policy was adopted by: VIM Camps Ltd
Date: 09/09/2023
Signed: SSF
To be reviewed: 09/09/2025
Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2024)