VIM Camps Ltd

Mobile Phone & Wearable Technology Policy

VIM Camps accepts that mobile technology is part of the ever-changing digital environment that we live and work in. VIM Camps continues to foster a ‘culture of safety’ in which the children and staff are protected from abuse, harm, and distress. We therefore have a clear policy on the acceptable use of mobile phones, tablet computers and wearable technology that have imaging and sharing capabilities, which is understood and adhered to by everyone, staff, children and parents.  

Abiding by the terms of the club’s policy ensures that we all:  

  • Protect children from harm and abuse  
  • Ensure privacy is respected and online safety is preserved  
  • Prevent staff from being subject to false allegations  
  • Help staff remain focused on the care of children  
  • Work in an open and transparent environment.  

With the evolution of mobile phones, tablet computers and wearable technology that have camera facilities and sharing capabilities as standard, it is of the upmost importance that the way we deal with technology is managed safely.  

Staff use of mobile phones, tablet computers and wearable technology  

Personal mobile phones belonging to members of staff should be switched off and kept in the cupboard or in the basket on top of the microwave during working hours.  

Only tablet computers that are owned and maintained by VIM Camps are permitted to be used on site. These have appropriate safeguards for their use and the use of the image taking capabilities including ensuring that internet access is switched off if children have access to the iPad and that an adult is observing the children when they use the iPad. Children can only access the age appropriate games that have already been downloaded on to the iPad.  

Wearable technology such as Smartwatches and Fitbits (this list is not exhaustive) are not permitted to be worn by staff, but they must only use it as a watch when working with children. This means that all other functions including imaging and sharing capabilities must be disabled (using flight mode) when working at any of the VIM Camps sites.  

If a member of staff needs to make an urgent personal call they can use the club phone or make a personal call from their mobile in the other room when there are no children in there or outside of view in the playground.   

If a member of staff has a family emergency or similar and needs to keep their mobile phone to hand, prior permission must be sought from the Manager or Deputy.  

Under no circumstances may staff use their personal mobile phones or wearable technology to take photographs at the club during working hours.  


Children’s use of mobile phones  

Whilst we understand that some children have mobile phones, tablet computers and wearable technology such as smart watches. We actively discourage them from using their phones within the club and {Mobile phones/tablet computers/ wearable technology are not permitted. Children are asked to put their devices into the cupboard or in the basket on top of the microwave while they attend club.  

The club does not accept any responsibility for loss or damage to mobile phones brought to the club by the children.  

Children must not use their mobile phone to take photographs of any kind whilst at the club. If they want a photograph of a particular activity, they can ask a member of staff to take one using the club camera.  

Visitors’ and parents use of mobile phones  

In the interest of safeguarding, we ask all parents and visitors not to use their phones or other mobile devices on club premises.  

Taking of photographs by parents or visitors is strictly prohibited. If a parent would like to have a photograph of their child involved in an activity or at play, they can ask a member of staff to take one using the club camera.  


To safeguard children and practitioners online, our staff will be encouraged to refer to “Safeguarding children and protecting professionals in early years settings: online safety considerations”. ( protecting-professionals-in-early-years-settings-online-safety-considerations)  

Related policies  

See also: Safeguarding Children policy & Use of photographs policy. 

This policy was adopted by: VIM Camps Ltd 

Date: 03/01/2024          To be reviewed: 03/01/2025 

Signed: Sarah Sims-Fielding 

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2024): Safeguarding and Welfare requirements: Safeguarding Policies and Procedures [3.7].