V.I.M Camps Ltd 

Lone Working Policy

At V.I.M Camps, the safety and welfare of our staff and the children in our care is paramount. It is best practice for at least two members of staff to be on duty at any one time, but situations may arise where this is not possible. When it is necessary for only one member of staff to be on duty, we will follow the procedures set out in this policy.  

Preparation and planning  

The Manager must approve all instances of lone working in advance and such instances will be recorded on the staff rota.  

Parents will be notified if only one member of staff will be on duty for a session or part of a session.  

A full risk assessment for lone working must be carried out before lone working is approved.  

Our insurers have confirmed that our club is covered in situations when only one member of staff is on duty.  

There will always be another person on site who can be summoned in case of emergencies. This will be, admin staff, headteacher, cleaner school caretaker, Teachers and TA’s.  

In addition, an ‘on call’ person whom the member of staff can summon in an emergency will be nominated for each session. The ‘on call’ person must be able to be on site within 15 minutes. 

Suitable staff  

Staff members who are suitable for lone working will be approved in advance. Staff members approved for lone working must have all the relevant qualifications, training and skills. For example:  

  • current 12 hour paediatric first aid certificate  
  • child protection training  
  • food handling and hygiene certificate  
  • competent use of English  
  • the necessary skills and experience to supervise the children alone 
  • does not have any medical condition that might affect their suitability to work alone.  
  • is familiar with the emergency evacuation procedure – and how this can be adapted to lone working situations.  

Working practices  

When a member of staff is working alone, they must still keep all children “within sight or hearing at all times” or “within sight and hearing at all times when eating” as required by EYFS 2024. Therefore, all essential resources must be readily to hand and not kept in a separate part of the building. For example:  

  • child records  
  • emergency contact details  
  • first aid kit  
  • club mobile phone  
  • any forms that may be required during a session, eg accident and incident logs, logging a concern form, collection by unknown person, visitor log, etc  
  • spills box / cleaning products / sick bowl  

Times when children area eating must be planned and managed in such a way as to maintain appropriate ‘sight and hearing’ supervision when only one member of staff is present. This may mean that additional measures are put in place for arrival and dropping off, toileting or other incidences which may mean an adult would leave the room.  

If intimate care is given, a record will be made using an Incident log and parents will be asked to sign this on collection of their child.  

Related policies
See also: Safeguarding policy, Emergency evacuation policy, Intimate care policy, Illness and accidents policy, Risk assessment policy. 

This policy was adopted by: V.I.M Camps Ltd               Date: 10/01/2024
To be reviewed: 10/01/2025                                       Signed: Sarah Sims-Fielding 

Written in accordance with the Statutory Framework for the Early Years Foundation Stage (2024): Safeguarding and Welfare Requirements: Safeguarding policies and procedures[3.4 – 3.6], Suitable people [3.10], Qualifications, training, support and skills [3.24 – 3.27], First Aid [3.30], Staff:child ratios [3.36-3.37, 3.51], Risk assessment [3.77]